of position (role):
Under the supervision of the Chief
accountant, handle administrative and office support
activities for the company and ensure an efficient running of office operation.
Maintain office supplies inventory, order and
purchase items after prospecting
Develop and update the vendor tracker for
better supplier management.
Responsible for maintenance of office
equipment, including computers, copy machines and furniture.
Perform some receptionist duties when
General clerical duties including
photocopying, printing, prepare and modify documents including
correspondence, drafts, memos, emails and
reports when appropriate.
Insure appropriate inventory management.
Maintain electronic and hard copy filing
Handle requests for information and data.
Resolve administrative problems and
Schedule and coordinate meetings,
appointments and travel arrangements for managers or supervisors.
Prepare agendas for meetings and prepare
Record, compile, transcribe and distribute
minutes of meetings
Coordinate and maintain records for staff,
telephones, parking and petty cash
Ensure maintenance of company vehicles and control
vehicle documentation. Buy fuel and ensure its consumption.
Control and report drivers' routing and
follow up on all vehicle related requisitions.
Supervise the office cleaning team to
insure cleanliness at all time.
Ensure proper organisation of the office
activities in a timely and orderly manner.
Report monthly on office activities.
Perform any other tasks or duties requested
by the line manager.
Relations and Interactions (services and
Profile (Knowledge, Skills, Certification and
-Bachelor’s degree in management, finance or
accounting or related field
-Ability to plan, prioritize and organize
-Ability to gather and monitor information
- Good problem assessment and problem solving
-Attention to detail and accuracy
-Customer service orientation
- Good computer skills
-Good communication skills
in English and good knowledge of French;