Administrative Assistant

Administrative assistant

Dar es Salaam Full Time Human Resources
TSh Confidential
4 days ago

Job Summary

The incumbent will handle administrative and office support activities for the company and ensure an efficient running of office operation.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Purpose of position (role):

Under the supervision of the Chief accountant, handle administrative and office support activities for the company and ensure an efficient running of office operation.

 Specific tasks:

 ·         Maintain office supplies inventory, order and purchase items after  prospecting market prices.

·         Develop and update the vendor tracker for better supplier management.

·         Responsible for maintenance of office equipment, including computers, copy machines and furniture.

·         Perform some receptionist duties when needed.

·         General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos,  emails and reports when appropriate.

·         Insure appropriate inventory management.

·         Maintain electronic and hard copy filing system.

·         Handle requests for information and data.

·         Resolve administrative problems and inquiries

·         Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.

·         Prepare agendas for meetings and prepare schedules

·         Record, compile, transcribe and distribute minutes of meetings

·         Coordinate and maintain records for staff, telephones, parking and petty cash

·         Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.

·         Control and report drivers' routing and follow up on all vehicle related requisitions.

·         Supervise the office cleaning team to insure cleanliness at all time. 

·         Ensure proper organisation of the office activities in a timely and orderly manner.

·         Report monthly on office activities.

·         Perform any other tasks or duties requested by the line manager.

 Relations and Interactions (services and departments)

 All department

 Profile (Knowledge, Skills, Certification and Experience)    

-Bachelor’s degree in management, finance or accounting or related field

 -Ability to plan,  prioritize and organize

 -Ability to gather and monitor information 

 - Good problem assessment and problem solving skills

 -Attention to detail and accuracy 

 -Customer service orientation 

 -Team spirit 

 - Good computer skills

 -Good communication skills

 - Moderator 

 -Facilitator 

 - Fluency in English and good knowledge of French; 

 - Pro-active 

 -Dynamic

 -Honest

 -Discreet 

 -Flexible

 -Courteous

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