Department: CHIEF EXECUTIVE OFFICER’ S OFFICE
Location: MAKTECH & TEL CO. LTD HQ- DAR ES SALAAM
Job title: CHIEF FINANCE & ADMINISTRATIVE OFFICER
Reports to: CHIEF EXECUTIVE OFFICER
Title: CHIEF FINANCE & ADMINISTRATIVE OFFICER
The Chief Finance and Administrative Officer (CFAO) shall report to the Chief Executive Officer and shall be responsible for the oversight of administrative and financial systems of the company including but not limited to finance accounting, human resource management, financial statement analysis, investment valuations, corporate governance as well as accounting, auditing, regulatory requirements and industry practices.
Chief Finance and Administrative Officer shall be responsible for but not limited to, accounting, budgeting, financial planning and reporting, debt management, cash management, purchasing, liability insurance, legal compliance and customer services, and shall work in partnership with Chief of Operation Officer to prepare and understand departmental budgets.
Employee shall work according to his job description and other duties relating to his work or duties assigned by the employer. Employee shall perform at his best and profession according to the need of his position and duties assigned.
Job description and responsibility
Coordinating and taking overall responsibility in the preparations of the Company annual budgets in line with the Company Plan and present the same to the Board of directors for approval, reviews staffing, equipment, and supply needs based upon recent trends and planned activities, monitors expenditures after budget adoption; approves purchase requisitions.
Contributing to the achievement of the Company Goals and Objectives by providing advice and guidance on financial strategy while building professional capacity and competence in line with the Company business strategy and best practice.
Overseeing the implementation and monitoring of financial policies, procedures and systems for effective and efficient financial management within the company and ensuring Company compliance with the, Tanzania governing legislation and International Financial Reporting Standard (IFRS).
Manages the preparation and maintenance of a variety of financial records and reports, including those related to the general ledger, accounts payable, accounts receivable, payroll, job costing, inventories, budgets and fixed assets; ensures the purchasing of materials, supplies and equipment are conducted in accordance with company policies and procedures.
Supervises data gathering and financial planning work associated with rate setting; prepares rate analyses.
Coordinates departmental activities; and provide responsible advice and counsel to the Department Manager, on a variety of financial and administrative issues; oversees the maintenance of department records and files; administers liability claims and property insurance programs.
Conducts financial reviews of Company operations and activities and report’s findings and recommendations to the CEO and Board of Directors; Serves as liaison with external auditors and coordinates their activities on behalf of the Board of Directors.
Attends Board of Directors meetings; prepares and presents staff reports and agenda items for consideration by the Board; serves as advisor to the CEO and Board as to financial planning and administration.
Interviews and hires new staff; prioritizes, assigns and reviews work; and prepares employee performance evaluations; monitors and participates in employee relations activities within the departments.
Oversee preparation and submission of monthly financial statements (including expenses, receivable and payables); for each department
Ensure timely submission of expense reports, bank reconciliations and wire transfer requests to CEO.
Prepare monthly, quarterly and annual expenditures and prepare pipeline estimate for the project.
Prepare biweekly cash requirements, monitoring cash flow and reconciles cash accounts in order to maintain appropriate cash balances;
Manage and monitor performance of office petty cash system;
Review Departments Reports and financial statement to determine progress and status in attaining Company objectives and revise objective plans in accordance with current conditions
Responsible for review and analysis of expenses on a monthly basis for all Departments, including working with budget to understand expenses variances and ensure accurate reporting.
With consultation of the CEO and COO develop strategic options that support the Company mission, ensuring that the economic model of the Company and underlying systems and structures effectively support Company project work.
Provide recommendations to enhance Company investment performance and revenue opportunities. Provide leadership in the development and continuous evaluation of short and long-term financial objectives.
Work directly with COO to prepare and understand departmental budgets. Work with the COO and the CEO to prepare Board presentations.
Manage Company annual audit, generation of financial statements and timely submission of legally required filings and tax documents.
Provide actionable analysis for financial performance, trends and forecasts.
Supervise Company finance staff’s day-to-day accounts payable/receivable, cash management and payroll functions; ensure expenses are allocated to appropriate units and projects.
Create/enhance systems for tracking lobbying expenses, and reporting.
Strategize and recommend ways in which COMPANY can improve fiscal efficiency and effectiveness.
Oversee the Human Resources function. Ensure that Human Resources is providing high levels of service to the Company across areas, including recruitment, labour management relations, benefits, talent management and personnel policies/relations.
Ensure that Human Resources is properly resourced and represented within the senior management team, Ensure compliance with all labour laws in the United Public of Tanzania.
Manage all company leases and contracts for office space, vehicles and other service providers such as internet, insurance and banking.
Serve as liaison to Company Attorneys; seek legal assistance as necessary.
Oversee risk management and legal activities: letter agreement, contract, leases and other legal documents and agreements.
Oversee business insurance including General Liability and Directors and Officers.
With consultation of the CEO and COO, monitor and protect the COMPANY brand.
Any other duty as may be inherent to these duties or assigned by employer
MBA or equivalent
Relevant networking experience and contacts also are added advantage.
EXPERIENCE: Five – ten years of working experience in relevant top management field.
Excellent Communication Skills both written and Oral.
Interpersonal relationships, including negotiation skills.
Inspirational leadership, including an ability to create views and inspire others to embrace and support such vision and financial acumen.