Finance & administration officer

Job Summary

A client seeks to hire a qualified candidate for the position of a Finance & Administration Officer

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

RESPONSIBILITIES

Administration:

  • Maintain up-to-date HR files for all employees;
  • Coordinate recruitment process;
  • Assist country manager in carrying out tasks to ensure compliance with donor and government requirements;  
  • Support the Country Manager in the ensuring the timely submission of returns and annual registration requirements.
  • Participate in the development of annual budget and implementation of costed work plan;
  • Maintain an up-to-date fixed asset register and inventory for all MCT assets;
  • Ensure timesheets are accurately kept and filed;
  • Oversee the general administration two Centres (based in Arusha & Sonqea], its operations, and maintenance (regular cleaning and repairs);

Finance:

  • Ensure monthly time sheets are submitted to the MCW Chief Operating Officer to allow timely payroll processing;
  • Oversee timely payments of monthly expenses (electricity, utilities, etc.);
  • Review payment requests and prepare- checks for approval by the Country Manager, ensuring that supporting documents are sufficiently provided to make payments;
  • Maintain a ledger of financial transactions at the Centre including revenue and expenses;
  • Collect and Issue receipts for all transactions at the Centre;
  • Collect any revenue generated from community centre programs pursuant to set finance policies;
  • Manage petty Cash;
  • Provide weekly and monthly reports to the Country Manager;
  • Work closely with the Country Manager to ensure MCT is complying with local regulations ond organizational policies, as well as creating, updating and maintaining key operational procedures;
  • Perform any other related duties as assigned.

 

Other responsibilities:

Provide logistical support visiting staff, partners and donors in country on certain occasions:

Requirements:

The requirements listed below are representative of the professional qualifications, knowledge. skills, experience and/or abilities required to successfully perform this job:             

  • Bachelor’s degree in Accounting, Finance or other Professional equivalent qualifications.
  • 3-5 Years working experience in accounting and book keeping.
  • Excellent knowledge of keeping payments order books as well as cheque books
  • Excellent knowledge in verifying and preparing cheques and payments vouchers
  • Excellent knowledge in preparing financial reports.
  • Excellent knowledge in keeping all accounting documents in a safe and orderly manner.
  • Performing all accounting functions in accordance with international accounting standards, procedures and policies.
  • Should have excellent interpersonal skills, communication skills; problem solving skills, teamwork skills, analytical skills and multi-tasking skills.       .
  • Must be proficient with English and Swahili languages in both spoken and written.
  • Excellent knowledge in setting up and using QuickBooks
  • Experience working with local government end regulatory authorities in Tanzania;
  • Ability to gather, evaluate and present information effectively to employees, management and a Board of Directors and make actionable -recommendations; strong written and oral presentation skills;
  • Ability to think conceptually and deal decisively with practical matters in a proactive manner that reduces financial risk to the organization;
  • Proven ability and willingness to work independently, prioritize and hold oneself accountable;
  • Strong mastery of Google Drive and Microsoft Office, particularly Word and Excel;

Compensation:

Compensation will be commensurate with experience. 

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