Finance and administration officer

Dar es Salaam Full Time NGO
TSh Confidential
1 month ago

Job Summary

The Finance and Administration Officer will provide overall support in the accounting, administrative, & operational aspects of project implementation

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

OVERVIEW:

The Global Health Supply Chain Program Technical Assistance – Tanzania (GHSC TA-TZ) project, supported by the United States Agency for International Development (USAID), provides expert technical assistance to Tanzania to strengthen country supply chain systems across all health elements, e.g., Malaria, Family Planning (FP), HIV/AIDS, Tuberculosis (TB) and Maternal, Newborn and Child Health (MNCH). In coordination with in-country and development partners, GHSC TA-TZ assists Government of Tanzania health programs by providing strategic planning and implementation assistance; improving the delivery of health commodities to service sites; providing capacity building support to broaden stakeholders' understanding and engagement of the supply chain system; and strengthening enabling environments to improve supply chain performance.

 

SUMMARY:

The Finance and Administration Officer (FAO) will provide overall support in the accounting, administrative, and operational aspects of project implementation. Additionally the FAO will support activity manager as necessary to implement workshops funded by the project.

 

RESPONSIBILITIES:

Responsibilities will include, but not limited to the following:

Accounting

  • Process accounting transactions through the project accounting system.
  • Ensure all accounting transaction are in accordance to USAID rules and regulations, and that all transactions are processed according to internal procedures.
  • Review advance and expense reports, as well as other expenses to ensure that all expenditure are processed in compliance with USAID rules and regulations, and that all transactions are processed according to internal procedures.
  • Maintain all accounting and procurement files electronically.
  • Assist in the monthly accounting closeout.
  • Enter payments using mobile money payment system.
  • Maintain the petty cash.

 

Procurement

  • Support the Director of Operations in ensuring that all procurement are processed according to USAID and internal rules and procedures.
  • Maintain the purchase order tracking sheet to ensure all purchase orders are up to date and documentation is complete.
  • Coordinate with vendors as necessary.

 

Administration

  • Prepare and maintain updates to the project’s inventory log.
  • Assist in developing VAT reporting to TRA and USAID.
  • Assist activity manager in workshop implementation as necessary. Activities including coordinating with vendors on conference facilities, travel coordination, making per diem cash payment for workshop participants.
  • Performing any other duty(ies) as may be assigned by his/her supervisor

 

QUALIFICATIONS:

Applicants for this position should be Tanzanian nationals who possess the following minimum qualifications:

  • Professional qualification in accounting, business, or finance.
  • 2 years of relevant experience in accounting.
  • Financial experience with a USAID-funded project and knowledge of USAID rules and regulations strongly desired.
  • Excellent verbal and written English
  • Experience with accounting systems desired.
  • Must be able to maintain confidentiality for all project and staff proprietary matters.
  • Proficiency in common computer packages (e.g. Word, Excel) relevant to the work.

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