Human Resource and Administration Officer

Human resource and administration officer

Arusha & Moshi Full Time NGO
TSh Confidential
2 weeks ago

Job Summary

The Officer will provide administrative support to the Human Resource department in order to ensure smooth running of the department

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description


To provide comprehensive and efficient administrative support to the Human Resource department in order to ensure smooth running of the department and quality delivery of services to the work force.

Duties and Responsibilities

  • Populate and communicate monthly Payroll changes accurately to the payroll team.
  • Maintain all H.R metrics and timely reporting.
  • Maintain and update recruitment data base.
  • Receive applications and short list for employment.
  • Supervise and assign duties to the Human Resource Assistant
  • Initiate requisition for new hire creation, in MIS, work station and all necessary working tools.
  • Opening of employee files and constantly updating staff records.
  • Provide timely and accurate inputs for the final dues processing.
  • Initiate and update staff details in the HRMIS.
  • Facilitate all lease agreements and ensure rents are settled on time upon receipts of invoices form Branches
  • Verify Leave, communicate leave management system component of the MIS, update and maintain a leave rota.
  • Facilitate Benefit Administration i.e. staff inclusion to Medical scheme, Group life/pension scheme initiate exit process etc.
  • Monitor the disciplinary progress and assist Manager with follow up actions
  • Maintain disciplinary and PIP files that are in progress and report on progress monthly
  • Ensure new staff announcements have been sent out to all staff.
  • Advise the relevant sections/departments on any staff changes within a month.
  • Assist to coordinate staff Performance Management including probation assessment, annual reviews and appraisals.
  • Assist to coordinate, employee training and development activities including planning and delivering.
  • Assist to foster a workplace environment that is conducive.
  • Assist in the administration and implementation of HR strategies and annual plans.
  • Send out communications for confirmation and contract changes.
  • Employee engagement (staff queries, guidance) and quality HR services.
  • Running with staff wellness & welfare (End of year parties, Benevolence, sports etc.).
  • Any other duty that may be assigned from time to time.



  • Business related degree.
  • Higher Diploma in Human Resources Management
  • Member of a Human Resources Management professional body        
  • The person should have at least 3 years proven experience and track record in establishment and management of Human Resources.
  • Thorough knowledge of the Labor laws
  • Passion and commitment to quality service performance
  • Excellent organizational, planning and analytical skill
  • Good interpersonal skills.
  • Good communication skills
  • Passion and competence in managing people issues
  • Any deviations to be referred to the Head of HR and Administration.
  • All decisions above the policy guidelines have to be referred


Application process

Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to HiH-EA via Brighter Monday by close of business by 17th August, 2018.

  Only shortlisted candidates will be contacted



Giving Hope, Dignity and Choice


Hand in Hand Eastern Africa-Tanzania is an equal opportunity employer and does not charge or accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview.

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