Job Summary

We are currently recruiting for the position of a Human Resources Officer

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

The International Rescue Committee (IRC) is an International Non-Governmental Organization working in 40 countries, responding to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. 

With funding from donor governments, institutions, companies and individual supporters we strive to support people meet their basic rights with dignity and to be protected. In Tanzania, the IRC supports refugees and Tanzanian people in- and – out of camps with education, health and protection services.

We are currently recruiting a number of positions. If you are Tanzanian and have excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian or development work with a cutting edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for the following positions:

   

Position: Human Resources Officer

Location: Dar es Salaam - Tanzania

Reports to: Human Resources Coordinator

Number of Positions: One (1)


This position has the following roles and responsibilities: 

Specific duties:

a. Ensure the implementation of the HR Policies and Procedures and provide day-to-day HR support to IRC Dar office and staff.

b. Act as a focal person for the HR teams in field and liaise with HRC for proper support and related HR documentation and procurement related to HR functions. 

c. Responsible for national staff payroll production, inputting of budget codes, support on salary mapping, payroll back up and support on international staff payroll

d. Maintain Dar staff, expat and SMT files, maintain confidentiality and professional ethics for all personnel paperwork, records and other issues.

e. Ensure a proper central filing & tracking system of documents as per IRC filling system. 

f. Deal with statutory deductions and its remittance according to appropriate laws, includes submission to TRA [PAYE & Payroll levy], NSSF [employer & employee contribution] and any other deductions as per governing laws.

g. Support the HRC in compilation of monthly and weekly HR reports.


Human resource duties

a. Assist the HR Coordinator and field HR team in processing and tracking National Staff employment contracts, job applications and other necessary recruitment documents including JDs, certificates and references. Ensure academic check for all dar and field new hire with relevant authorities.

b. Deal with facilitating orientation of new staff on policies and procedures: including expat onboarding process at Dar office.

c. Support the on Dar staff general staff issues, i.e. training needs, performance records and recruitment process: from advertising, short listing, interviewing and hiring as required and support field teams where requested

d. BVA operator for Dar HR related matters: develop a spending plan for these lines to ensure timely spending of the budget lines.

e. Assist the HRC in filling correspondence, drafting letters and other materials (e.g. memos) etc.

f. Maintain smooth flow of information and communication in the office receiving and channeling all correspondence to the appropriate persons internally and externally in regard to HR

g. Organise Dar staff meeting on monthly basis: coordinate minutes and production of action plans

h. Support HR Coordinator in performance management processes l (90 day action plans, Probationary evaluations, interim and annual evaluations including capacity building of all staff)

i. Facilitate rolling out staff personnel policies, expat staff benefits and dissemination of policies as per IRC Way

j. Work closely with HR Coordinator to resolve all employee relations in field locations

k. Support on IRC’s registrations related to HR with various government agencies/ministries are renewed in a timely manner including Association of Tanzania Employers. 


Monitoring and Reporting

a. Ensure time and efforts forms submitted by all Dar staff timely manner as part of payroll information. Ensure are checked and filed

b. Maintain Expat and Dar staff Leave Tracking and tracker shared with staff on a monthly basis, 

c. Ensure that the personnel filing system for dar national staff and all expats are properly maintained 

d. Management of leave plans for all Dar staff and expat staff.

e. Responsible for Dar region HR reports, analyzing reports for necessary action. Support periodically on HR report monthly and work on HR Strategic Metrics Report.

f. Responsible for initial process for Dar staff on Workday for HRC approvals, ensure data is regularly updated into the system and produce monthly reports

g. Produce dar monthly HR reports, Quarterly Leave accrual report for expat staff, SMT and Dar staff

h. Maintain Dar staff, SMT PME and Equip staff records including contracts, orientation, confirmation and retrieval of information for different analysis. 

a. Develop and update a recruitment tracker for Senior Staff recruitment, Dar staff and expat staff. 

b. Lead and ensure accurate and up todate HR records including personnel files and ensure proper filing system with relevant documents. 


Qualifications:

Bachelor degree in Human Resources Management or Social Sciences with at least 2 years of relevant professional experience in human resources in similar position and previous experience working with an international NGO in a cross-cultural setting and be able to work under pressure. 

Excellent organizational, interpersonal, and communication skills; Strong computer skills especially MS Word, Excel and outlook/email system. Knowledge of HR information system and payroll system is added advantage. Good time management, flexible and ability to multi-task works collaboratively with team members including people of different cultures, gender and backgrounds. With good command of English and Kiswahili.

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