Imports co-ordinator

Job Summary

The Co-ordinator will ensure efficiency in the Company’s Imports Logistics System and ensuring accountability for all Company resources

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

JOB TITLE/FUNCTION:  IMPORTS CO-ORDINATOR

REPORTING TO: MANAGING DIRECTOR

 

JOB SCOPE:

Ensure efficiency in the Company’s Imports Logistics System and ensuring accountability for all Company resources especially cash and cheques.


SPECIFIC RESPONSIBILITIES

1.     Liaising with the Warehouse, Sales and other relevant departments to determine items to order.

2.     Request for Proforma Invoices from Overseas Suppliers 

3.     Processing of Overseas Purchase orders 

4.     Placing of orders with Suppliers from overseas

5.     Processing of Proforma Invoices and IDF application 

6.     Preparation of Marine Insurance Covers 

7.     Processing of payments for Suppliers 

8.     Preparation of Letters of Credit 

9.     Expediting/routine follow up on status of goods to ensure that suppliers meet delivery promises

10.  Tracking of incoming shipments

11.  Liaising with Clearing Agents on cargo clearance with Custom 

12.  Expediting inspection of goods received 

13.  Notifying Suppliers on short-shipped, over supplied and faulty items received and taking the necessary action 

14.  Liaise with Stock Control on Preparation of GRN 

15.  Filing and keeping records of all imports documents

16.  Updating of imports register and emailing consignments status reports        to the M.D., Warehouse and Sales Department.

17. Export Documents Preparation when requested by clients

18. Liaising with Clearing Agents on cargo clearance with Customs

19. Expediting inspection of goods received  

20. Notifying Suppliers on short-shipped, over supplied and faulty items received and taking    the necessary action 

21. Any other duty that may be assigned by the Managing or Financial Directors

 

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