Job Summary

The incumbent shall work closely with the The Head of Operations & Institutional Systems Development and contribute to the overall success of the organization by effectively managing financial and operational tasks of the organization.

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 5 years

Job Description

Job Re - Advertisement

UMATI, a member of the International Planned Parenthood Federation (IPPF), is a leading non-profit Association providing Sexual and Reproductive Health and Rights (SRHR) information and services in Tanzania.

Job Title: Manager: Finance, Accounting & Systems Development

Division: Operations And Institutional Systems Development

Location: Dar es Salaam

Responsible to:  Head Operations And Institutional Systems Development

Date: 2019

Directly Supervises: Project Accountant & Revenue Accountant


The incumbent shall work closely with the The Head of Operations & Institutional Systems Development and contribute to the overall success of the organization by effectively managing financial and operational tasks of the organization. S/He will further assist in ensuring that the investment arm of UMATI known as KABIU, is operating with the law and is generating sufficient income to support implementation of UMATI strategy


  • Oversees financial operations of UMATI 
  • Manages and provides on-going training to accounting personnel 
  • Conducts weekly and monthly financial assessments and generates reports to be submitted to the senior management team 
  • Establishes budgets in accordance with the requirements of the departments 
  • Monitors funds allocated to various functions ensuring no leakages 
  • Takes a lead in developing Annual Programme Budget ( APB)
  • Conducts analysis of financial risks and benefits on business initiatives 
  • Develops Institutional Systems to ensure smooth running of UMATI operations. This includes ensuring SAGE ERP system is fully operational.
  • Liaison with IPPF Country Technical Assistants Team on Operational matters
  • Ensures UMATI meets all the IPPF accreditation Standards.


Primary Duties and Responsibilities

(a). Financial Management and Processing

  • Ensure accurate financial, contractual and administrative reporting of restricted and unrestricted funds projects is rules and regulations, and terms and conditions.
  • Assist the HOISD on the preparation and management of UMATI cash flows and forecasts.
  • Maintain and administer an on-site financial accounting and book-keeping system (QuickBooks/SAGE) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, policies and procedures, consultant payments
  • Provide guidance to team members regarding the financial requirements of respective projects and office operations in compliance prevailing procedures and policies
  • Lead the development, monitoring, and review of restricted and unrestricted funds projects budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
  • Provide guidance, monitoring and support to procurement and logistics unit , including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Contribute to developing work plans and annual budgets for UMATI APB
  • Ensure resources are appropriately directed to project priorities and are in line with project work plans
  • Mentor, support, supervise and manage UMATI staff and align their efforts in concert with project goals to ensure rapid and sustainable results

b. Payroll Management

  • In liaison with Manager HR & Volunteers Service, support the preparation of monthly payroll, obtain approval and process to bank.
  • Ensures the production and & issuance of pay slips and maintains all payroll records.
  • Oversees the processing of leaves records ensuring no more than 10 days leave is accrued.
  • Prepares yearly Payroll reconciliations & Payroll taxes Summaries.
  • Supports all other employer payroll related requirements.
  • Ensure on positions which are in the APB or budgeted for in restricted projects are filled.


  • Minimum of a Bachelor degree in Business Administration/ commerce or any other business related degree. A professional qualification is required (CPA, CIMA, CA, ACCA).
  • At least five years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
  • Previous direct supervisory experience of professional and support staff
  • Demonstrated experience organizing resources and establishing priorities
  • Good multi-tasking skills with the ability to wear many hats in a fast-paced working environment 
  • Personal qualities of integrity, credibility, and dedication to the mission of UMATI


  • Excellent written and verbal communication skills across all levels
  • Ability to challenge and influence at all levels
  • Strong negotiation skills and decision making skills
  • Ability to operate under pressure and tight deadlines
  • Positive and pragmatic approach to achieving results
  • Strong interpersonal skills and a team player
  • Able to work on own initiative
  • Ability to analyse problems and recommend a course of action
  • Strong leadership and people management skills
  • Excellent organization skills

How to Apply?

Please log in to see application instructions.

Share Job Post

Log In to apply now