Personal secretary


Job Summary

We seek to hire a qualified candidate for the position of a Personal Secretary

  • Minimum Qualification: Certificate
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Key responsibilities:

  • Handles all secretarial roles assigned by your supervisor
  • Arranges schedules with visitors coming to meet the General Manager
  • Take care of in-house keeping, cleanness inside and outside the office building
  • Plan meetings for General Manager including working for paper work printouts, compilation, preparing meeting rooms.
  • To manage and direct day to day running of the General Manager’s office.
  • To receive and screen all correspondence and present in order of priority for approvals, replies, forwarding to relevant departments and/or follow up requirements.
  • Prepare weekly and monthly sales report and submit to General Manager’s office on time.
  • Coordinate travel plans of the General Manager and other senior managers as directed, in terms of travel and hotel bookings.
  • Receive and follow up with overseas companies and visitors regarding travel dates, arrival hotel bookings, airport pick up etc.
  • Maintain records and a diary of meetings to be held with visitors, suppliers’ representatives, Managers and other employees and agencies.
  • To ensure confidentiality in handling of sensitive documents, correspondence or information.
  • Maintain file records of all outgoing and incoming mails.
  • Create letter, memos and other secretarial duties as assigned by superior
  • Ensure all accountable documents are properly filed

Experience required:

  • General work experience (years): Minimum of 4 years relevant work experience

Qualifications required:

  • Minimum academic qualification: Certificate in Secretarial studies
  • Qualifications as an added advantage: Diploma in Secretarial studies

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