Rest of Tanzania Full Time NGO
TSh Confidential
1 month ago

Job Summary

A client seeks to hire a qualified candidate for the position of a Procurement Officer

  • Qualification Level: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Roles and responsibilities

·         Provide procurement support to the organization Tanzania country office

·         Perform purchasing functions including:               

·         Sourcing for quotations and negotiating for prices, terms, delivery and after sale services with vendors,

·         Prepare basis for vendor selection and where necessary forward to the organization

Baltimore Office for approval,

·         Raising LPOs and forwarding to vendors/suppliers,

·         Follow up with vendors to ensure timely delivery of goods and services,

·         Work with  the organization

staff to determine specifications for goods and services required.

·         Maintaining/updating procurement systems and records: implementing the procurement system as identified by  the organization


·         Assist in coordinating with Baltimore staff on approvals, shipments, clearing and deliveries to the the organization

Tanzania Office

·         Participating in evaluating, appraising and selecting pre-qualified suppliers/vendors

·         Work closely with the Senior Procurement Officer to ensure timely procurement and proactively identify gaps and make suggestions for improvement.

·         Expedite the process of clearance, exemption approvals and waivers as necessary and maintain awareness of the country's shipping requirements.

·         Track the progress of orders using my organization

as necessary and clarify any missing or questionable information received from client.

·         Maintain procurement tracking sheet offline or in the organization

intranet, ensure the tracking sheet is updated with the current procurement status

·         Ensures user/client is frequently informed on the status of their order/requisition and the status is updated in lhpleqo intranet.

·         Maintain VAT exemption tracking and VAT refund tracking template and work closely with VAT focal person to ensure VAT utilization report is prepared and submitted to TRA.         

·         Ensure appropriate vendor management and coordinate timely payment to all vendors.

·         Follow up with suppliers/vendors after issuance of the Purchase Orders to ensure on time delivery of goods.

·         Inform the user/client on any change pertaining to Shipment delivery dates.

·         Inform the store on the arrival of the shipment before delivery so as to make sure they are ready to receive the goods.

Required Qualifications

·         Degree/Advance Diploma in Procurement and Supplies or related field and a minimum of /c years

·         Ability to work comfortably with Microsoft Office software, specifically Word, Excel, Access and PowerPoint.

·         Diploma in Purchasing and Supply Management {CIPS preferred}.

·         Minimum 3 years relevant experience {experience in USAID-funded international organizations an added advantage}.

·         Member of a procurement and Supplies Professional Technician Board e.g. PSPTB



·         Experience working in a busy office.

·         Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.

·         Proficiency in both written and spoken English and Kiswahili.



·         A broad variety of administrative, office management and computer skills.

·         Experience in working in teams of multi-cultural backgrounds.

·         Be self-motivated, proactive and have a positive attitude to work, requiring minimum supervision.

·         Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.

·         Be cooperative, hardworking, flexible & dependable.

·         Ability to communicate effectively, instilling trust and confidence.

·         Pleasant, warm and outgoing personality.

·         Excellent interpersonal and communication skills.

·         Be of high integrity and have a sense of confidentiality.

·         Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.


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