Job Summary

BrighterMonday Executive Recruiting seeks to hire a Project Coordinator for a client to be based in Dar es Salaam

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

JOB TITLE: Project Coordinator

REPORTS TO: Executive Director

OVERSEES: Performance Projects

CONTRACT TERM: One (1) Year


JOB PURPOSE:

The Project Coordinator responsibilities include preparation of comprehensive action plans including planning, resources, budgeting, timeframes, and coordinating for the successful implementation of the Organizations projects.

This will include coordinating various day-to-day activities such as administrative duties,  project documentation, financial queries, event management and reporting to ensure that all projects are completed on time, within budget and meet high quality standards.

ORGANISATIONAL CONTEXT:

The Organization is a policy dialogue forum bringing together CEOs of  leading companies in Tanzania. 


DETAILED JOB ACCOUNTABILITIES:

Project Coordination

  • Coordinate project management activities, resources, equipment and information.
  • Break down projects into tangible actions and set timeframes.
  • Liaise with clients and stakeholders to identify and define requirements, scope and  objectives.
  • Ensure clients’ needs are met as projects evolve.
  • Monitor project progress and manage any issues that arise.
  • Serve as the main point of contact and communicate project status to all key  stakeholders.
  • Create and maintain comprehensive project documentation, plans and reports.
  • Ensure standards and requirements are met through conducting quality assurance tests.
  • Ensure revenue targets are met within the stipulated financial and budgeting guidelines.
  • Prepare and submit management reports on project activities, schedules and plans as per agreed timelines.
  • Prepare and submit client reports for on-going and concluded projects.
  • Responsible for comprehensive event management pertaining to the Organization project including but not limited to securing sponsorship, coordinating venue, scheduling guest  speakers, managing guest lists, preparation of event program and promotional marketing material and accurate capture of minutes.

Business Development

Carry out Sales and Marketing activities with the objective of generating more business  opportunities for growth and development.

Identify and attend strategic networking events to promote the Organization project visibility,  enhance interactions with business leaders, seek new business opportunities, and

ensure repeat business.

Client Relationship Management

  • Develop and maintain relationships with new and existing clients, developing industry  linkages to ensure the continuity of the Organization projects.
  • Continually devise innovative ideas and seek opportunities to enhance the  client/partner experience and value proposition.

Marketing and PR

  • Ensure visibility of the Organization projects within the membership, partners and external  stakeholders by devising and utilising effective communication models.
  • Enhance the Organization project brands through various media channels (online, print, TV and  radio).
  • Preparation of relevant and effective Marketing collateral to support the Organization projects.

KEY PERFORMANCE INDICATES:

  • Plan and budget aligned to the Organization projects.
  • % Planned activities implemented.
  • % Increased visibility of the Organization project activities.
  • % Funds raised against set target.
  • Smooth and effective implementation of the Organization projects and events.
  • % Increase of engaged sponsors/donors
  • % Increase of engaged members
  • Timely and accurate reports

KEY INTERFACE:

  • Executive Director
  • Project Committees
  • Board of Directors
  • Organization Members
  • External Stakeholders and Partners
  • Organization Support Staff

QUALIFICATIONS

Education: Bachelor Degree in Business Administration, Human Resource Management, Project Management or any other related

Work Experience: 3 - 5 years of experience

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