Project finance and administration manager

Dar es Salaam Full Time NGO
TSh Confidential
2 weeks ago

Job Summary

The Project Finance and Administration Manager will provide strategic & technical support on all the financial & administrative aspects of the project

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 8 years

Job Description

This position is contingent on donor funding.

Job summary:
The Project Finance and Administration Manager will provide strategic and technical support on all the financial and administrative aspects of the project. This position will be a senior member of the project management team and he/she will oversee financial accounting and reporting, human resource management, logistics, procurement and administrative support to the project to ensure delivery of project objectives.


Duties and Responsibilities:

  • Develop the project’s annual operating budgets and pipeline in line with donor agreement and the organization’s guidelines.
  • Develop and maintain a system of budgetary controls of project expenditures in line with donor requirements.
  • Advise the project management team on required donor regulations and ensure compliance.
  • Prepare and submit donor financial reports and projections within the agreed timelines.
  • Maintain the financial systems in accordance with acceptable accounting standards.
  • Ensure that adequate internal controls and procedures are in place and adhered to.
  • Oversee the management of sub-grants in line with donors’ rules and regulations.
  • Ensure adherence with the organization’s policies and procedures related to finance, procurement, human resources and assets management.
  • Maintain service agreements with contractors/providers of goods and services.
  • Supervisory responsibility of the project’s finance, administration, human resources and logistics staff.
  • Facilitate internal and external audits.
  • Represent the organization with project stakeholders including donors, government, collaborating partners and communities in line with the organization’s principles.



Qualifications and Experience Required

  • At a minimum, a degree in Finance/Accounting; Master’s degree is preferred.
  • Accounting certification such as CPA, ACCA, CIMA.
  • Working knowledge and understanding of GAAP.
  • A minimum of 8-10 years of progressive management experience in finance and administration, including at least 5 years of supervisory responsibility.
  • Demonstrated knowledge and experience managing in USG-funded projects with a budget in excess of $10 million.
  • Appropriate knowledge and skills in using computer software and Accounting systems for accounting, especially QuickBooks.
  • Proficiency with Microsoft Excel is required.
  • Excellent communicator with proficiency in oral and written English, negotiation and presentation skills.
  • Ability to work effectively in a team, and in cross-cultural settings.
  • Knowledge of USAID and other donor policies, strategies, and program priorities preferred.

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