Project finance and administration manager

This position is contingent on donor funding.

Job summary:
The Project Finance and Administration Manager will provide strategic and technical support on all the financial and administrative aspects of the project. This position will be a senior member of the project management team and he/she will oversee financial accounting and reporting, human resource management, logistics, procurement and administrative support to the project to ensure delivery of project objectives.

Duties and Responsibilities:

• Develop the project’s annual operating budgets and pipeline in line with donor agreement and the organization’s guidelines.
  
• Develop and maintain a system of budgetary controls of project expenditures in line with donor requirements.
  
• Advise the project management team on required donor regulations and ensure compliance.
  
• Prepare and submit donor financial reports and projections within the agreed timelines.
  
• Maintain the financial systems in accordance with acceptable accounting standards.
  
• Ensure that adequate internal controls and procedures are in place and adhered to.
  
• Oversee the management of sub-grants in line with donors’ rules and regulations.
  
• Ensure adherence with the organization’s policies and procedures related to finance, procurement, human resources and assets management.
  
• Maintain service agreements with contractors/providers of goods and services.
  
• Supervisory responsibility of the project’s finance, administration, human resources and logistics staff.
  
• Facilitate internal and external audits.
  
• Represent the organization with project stakeholders including donors, government, collaborating partners and communities in line with the organization’s principles.
  

Qualifications and Experience Required

• At a minimum, a degree in Finance/Accounting; Master’s degree is preferred.
  
• Accounting certification such as CPA, ACCA, CIMA.
  
• Working knowledge and understanding of GAAP.
  
• A minimum of 8-10 years of progressive management experience in finance and administration, including at least 5 years of supervisory responsibility.
  
• Demonstrated knowledge and experience managing in USG-funded projects with a budget in excess of $10 million.
  
• Appropriate knowledge and skills in using computer software and Accounting systems for accounting, especially QuickBooks.
  
• Proficiency with Microsoft Excel is required.
  
• Excellent communicator with proficiency in oral and written English, negotiation and presentation skills.
  
• Ability to work effectively in a team, and in cross-cultural settings.
  
• Knowledge of USAID and other donor policies, strategies, and program priorities preferred.