Dar es Salaam Full Time Banking & Finance
TSh Confidential
6 days ago

Job Summary

This role will support the successful implementation of the project in ensuring that all project operations are conducted as per the operation manual

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 5 years

Job Description

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The Uzazi Salama Rukwa project will improve access to family planning and health outcomes of vulnerable young mothers and their new-borns in all four districts of the remote and underserved region of Rukwa, Tanzania. The project will target and consider the specific barriers faced by and needs of women, adolescent mothers and new-borns that are especially overlooked and under-informed on maternal and new-born and sexual and reproductive health and rights information, having limited access to or utilization of MNH/SRH services. The Project will address the main causes of maternal and new-born mortality and morbidity through a two-pronged approach. On the demand side, it will increase utilization of maternal and new-born health services by women and their families. On the supply side, it will improve availability of quality maternal and new-born health services. The Project will improve utilization of and access to Maternal New-born Health & Family Planning (MNH/FP) services for women of reproductive age (WRA) and adolescent girls that are gender responsive and adolescent friendly; and support women and adolescent girls to have greater decision-making power to seek MNH/SRH services independently using gender transformative strategies that include male engagement and ASRHRs. The project team will work closely with government at national and regional levels to ensure sustainable delivery of high quality, gender-sensitive health services.

This role will support the successful implementation of the Uzazi Salama project in ensuring that all project operations are conducted as per the prescriptions of the Operations Manual (OM) and other approved policies and also in accordance to the donor’s procedures and policies.

Dimensions of the Role

·         Controls and monitor the Project budget of approx. US$10 million.

·         Area of Responsibility – Uzazi Salama Project –Safe motherhood project in Rukwa

Accountabilities

1.     Prepares financial and other reports to aid the preparation of the overall project financial reports for dissemination and decision making.  To do this, the position holder:-

·         Ensures that project transactions are reviewed and correctly entered into SAP on a timely basis;

·         Provides quarterly, semiannual, year-end and other grants financial reports and analyses as per required instructions for management decision making;

·         Ensures proper filing (electronic and hard copy) of grants financial reports;

·         Assists the Program Director in the preparation of quarterly, semiannual and year-end financial schedules of the project;

·         Prepare the quarterly financial report and assists the Program Director with the variance explanations, Communicate with Plan Canada for support on donor reporting deliverables as needed. 

·         Consolidates and submits monthly community and partner visits reports received from Project Staff;

·         Reviews project sub-ledger for all advances and prepaid expenses and follows up on outstanding advances;

·         Monitors and reviews advance liquidation.

2.     Budget preparation and Budgetary Control Support for the effective implementation of the MNH/SRH project financial plans. To do this, the position holder will:-

·         Be in charge of the preparation of the Project annual budget;

·         Monitor project budget and submit request for budget modification to Plan Canada for approval when necessary;

·         Consolidate monthly project budget and Financial Report;

·         Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to be taken;

·         Respond to grants financial queries in liaison with the Country Finance Manager (CFM), Business Development Manager and the Program Director;

·         Train/coach partner finance staff in delivery of job responsibilities to support grants compliance and financial reporting;

·         Ensure Partner liquidations and financial reports are properly reviewed before further funds are advanced;

·         Create standard report template for Plan’s partners to ensure consistency in reporting;

·         Ensure compliance with best practices and donor specific requirements by Partners/Sub-grantees.

 

3.     Coordinates Cash Forecasting for the MNH/SRH project to ensure the availability of funds for project operations. To do this, the role will:

·         Promptly transfer funds to Project bank accounts and ensure effective cash flow management;

·         Ensure project bank accounts and cash balances never go negative by following up in a timely manner.

 

4.     Operates the Plan International operation software to meet Plan’s/Donor spending and financial reporting requirements. To do this, the role will:

·         Submit monthly cash forecast to the Country Finance Manager;

·         Ensure that all approved Project budget account lines - donor account lines together with subsequent modifications are accurate in SAP;

·         Undertake checks to ensure that all transactions are accurately entered into the SAP;

·         Review and manage recharges within country project budget;

·         Ensure the SAP monthly reports are printed and signed off;

·         Analyze project balance especially expense accounts after system closure and effect the necessary corrections with the support of Program Director.

 

5.     Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:

·         Prepare the weekly payment list based on the Cash forecast requirement approved

·         Ensure that project payments are made as per approved policies and procedures and donor requirements.

·         On a quarterly basis, review all the vouchers for completeness and documentation and arithmetic accuracy. 

·         Ensure that all discrepancies are correct in a timely manner

·         Ensure cheques are not issued if they do not form part of the weekly payment list, exceptions should be approved by Head of Finance.

·         Prepare project financial audit action list after each audit and ensure compliance.

·         Monitor and submit quarterly reports on project financial risk.

·         Monitor and review timesheets submitted by all staff and ensure that the timesheets are done in a timely manner

·         Support CNO Compliance Manager during compliance visits and ensure that required documents are available for review

6.     Others:

·         Train project assistant accountants in charge of reviewing partner liquidations reports on the donor expectations as to what constitute proper supporting documents

·         Visits districts at least once a quarter to provide needed technical support to MNH/SRH project team.

·         Visits partner offices at least twice a year to provide support and ensure that grant requirements are adhere to

·         Keeps CFM informed of any initiative or difficulties relating to the job’s responsibilities.

·         Fulfills Plan’s Child Protection Policy at all times to protect children from all forms of abuse

·         Performs any other duties that may be assigned from time to time to support the achievement of organizational goals.

 

·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

·         Coaching and training of staff in the implementation of financial practices.

·         Works with minimum supervision;

·         Analyses financial issues for decision making and refers to a higher manager for approval.

·         Medium to High contact with Plan partner organizations to ensure Plan receives value for money and the financial requirements are adhered to.

·         Has high contact with all protect team, program unit finance staff as well as country office finance staff for smooth implementation of the finance and accounting functions;

·         Maintains medium contact with other staff from the program unit and country offices to offer support for compliance with finance and accounting procedures.

Technical expertise, skills and knowledge

Essential

·         In-depth knowledge of the Finance and accounting   preferably in Non profit making organization

·         A degree in Accounting or equivalent qualification

·         CPA will be an added advantage

·         5 years’ experience in a similar role in an NGO environment

·         Knowledge in SAP Accounting software would be an added advantage;

·         Good  knowledge of Excel

·         Show strong understanding and knowledge of Cash Flows, Budgetary Controls and compliance with financial controls

·         Fair knowledge of project management

 

Desirable

·         Communicates clearly and effectively.

·         Ability to facilitate participative processes.

·         Independence, objectivity and integrity.

·         Organized, methodical and meticulous.

·         Develops, motivates and coaches direct reports.

·         Promotes innovation and learning.

·         Gains, develops and retains credibility about his/her Performance

·         Good management skills

·         Financial Report writing Skills

·         Problem solving skills

·         Good team player

·         Good negotiating, facilitating and influencing skills

·         Knowledge in a relevant accounting software and proficient in Microsoft applications especially excel and pivot tables.

·         Good communication skills both oral and written

·         Good accounting, analytical and judgement skills

·         Good supervisory and coordination skills

·         Ability to deliver to tight deadlines

Plan International’s Values in Practice

We are open and accountable

·         Promotes a culture of openness and transparency, including with sponsors and donors.

·         Holds self and others accountable to achieve the highest standards of integrity.

·         Consistent and fair in the treatment of people.

·         Open about mistakes and keen to learn from them.

·         Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

·         Articulates a clear purpose for staff and sets high expectations.

·         Creates a climate of continuous improvement, open to challenge and new ideas.

·         Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

·         Evidence-based and evaluates effectiveness.

We work well together

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

 

Physical Environment

 

This position entails 50% travelling within the program unit

 

Level of contact with children

Low contact: No contact or very low frequency of interaction

Mid contact: Occasional interaction with children

High level: Frequent interaction with children

Share this job post

LOGIN TO APPLY NOW