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An exciting opportunity exists within the Frankfurt Zoological Society’s Africa Regional Office in Tanzania for a candidate to fill a development role in project design, management, monitoring and evaluation. The role would suit a recent Tanzanian masters graduate or someone with equivalent experience who is looking to develop further their experience in this field.
Frankfurt Zoological Society
Frankfurt Zoological Society (FZS) conserves wildlife and ecosystems focusing on protected areas and outstanding wild places. We aim to work with and for people to secure biodiversity in key ecosystems worldwide as the basis for all life and the livelihoods of present and future generations. FZS maintains long-term conservation programmes in Africa, South America, Asia and Europe. The Africa Programme is the Society’s largest and oldest and works with partners in five focal countries: Tanzania, Democratic Republic of Congo, Ethiopia, Zambia and Zimbabwe. The Africa Regional Office will be relocating to be hosted by the Tanzania Country Office in Arusha, Tanzania. For more information on the Society and our projects, please visit our website at www.fzs.org.
1. Name of the position
Grants Officer (TPGO)
2. Position in the organization
• The TPGO reports to the Tanzania Programme Grants Coordinator (TPGC)
• The TPGO will liaise with the all FZS Tanzania project senior staff and others within the Africa Regional Office involved in developing and managing donor funded projects.
3. Purpose of the job
To support the
Tanzania Country Programme of the FZS Africa Regional Office in coordinating
and ensuring quality in project level reporting, planning, monitoring and
evaluation of funded projects, liaising with donors and in developing future
4. Main Outputs
Donor Project Grants Management
Support Project Leaders in drafting their project plans and reports and ensuring
they are submitted to the required quality as per FZS, donor and FZS partner
(e.g. Tanzania National Parks Tanzania Wildlife Authority, districts)
• Maintain a project donor reporting tracking schedule and communicate the timelines required effectively to Project Leaders so that project reports are drafted in time to meet donor deadlines
• Ensure project donor technical reports meet FZS quality and procedural requirements (including Head Office requirements)
• Support Project Leaders to identify and maintain partnerships with key donors, that are effective and to ensure a good two-way information flow on all issues, including contracts, in order to support project implementation and management
• Scan grant finder services such as development aid and highlight funding opportunities to the TPGC and Project Leaders
• Work with the TPGC and Project Leaders to produce communications material to promote project and Tanzania Country Programme funding needs (e.g. project fact-files, programme documents)
Work with the TPGC and with project proposal writing teams on specific
funding bids and support the work of funding bid writing teams as required.
• Support projects with donor funding related procurement and ensure that Project Leaders are aware of and complying with donor procurement requirements
• Work with the TPGC to ensure Projects Leaders receive monthly account statements of their projects’ expenditure and that they are supported in managing project finance and making appropriate financial decisions based on these.
• Work with Project Leaders, Project Accountants and ARO Chief Accountant to provide donor funded project financial statements for donor project reporting as required.
• Work with Tanzania Project accountants to ensure the requirements for annual audits are met.
• Support the TPGC and Project Leaders to ensure project risks are identified, assessed and managed
Work with Project Leaders to support them to produce their annual FZS work
plans and narrative reports using standard FZS templates
• Ensure quarterly project reporting is taking place and is being recorded
• Working with the TPGC, Tanzania Programme Grants Coordinator and Africa Region Communications Manager, support the production of a Tanzania Country Programme annual report.
5. Job requirements
Qualifications, experience required:
• Recent Masters degree in natural sciences or wildlife management or equivalent experience
• 2-3 years’ experience in working with donor funded conservation projects
• Good project report writing skills, including the compilation and analysis of project outcomes data, and synthesis of conclusions
• Experience of procurement processes. Experience of relevant donor (e.g. EU, KfW, USAID) procurement and financial reporting requirements, financial audits, and internal and external evaluations an advantage.
• Experience in donor funded project planning and design for fundraising bids with private, NGO and bilateral donors an advantage
• Good MS Office (Word/Excel/Powerpoint) skills with experience in use of excel project tracker spreadsheets
• Ability to travel nationally within Tanzania on a regular basis.
• Fluency in KiSwahili and English, both written and oral
• A passion for wildlife conservation
· A Tanzania National is needed for this post
· This is a development position, with an upper requirement of relevant experience of 3 – 5 years
6. Behaviour Competencies required:
Vision: Distancing oneself from daily routine, exploring ideas for the future, regarding facts from a distance and seeing them in a broader context or in the longer term.
Planning and organising: Setting goals and budgeting in an effective manner; indicating necessary action, time and resources and monitoring progress. Establishing procedures to monitor and regulate own and staff progress.
Persuasiveness and negotiation skills: Influencing other people’s attitudes and opinions and gaining agreement or support for proposals, plans and ideas.
and maintaining relations, alliances and coalitions within and outside the
organisation and using them in order to obtain information, support and
Integrity: Maintain high ethical standards, both personally and professionally; shows integrity, respect and fairness when dealing with others
Teamwork: Co-operates and works well with others in the pursuit of team’s goals; shares information; supports others. Contributes effectively towards a collective (organizational) goal or towards solving problems/conflicts even when the topic involved does not directly serve one’s own interests
Flexibility: Adaptable; receptive to new ideas; willing and able to adjust to changing demands and circumstances. Willingness to work on week-ends and during holidays if needed
Initiative: Recognising opportunities and acting on them.
Pro-active, self-starting rather than passively accepting; actively influencing
7. Terms of Employment:
This post has been created as an entry level development post within the Frankfurt Zoological Society Tanzania Country Programme. Benefits generally include emergency medical insurance, ~30 days leave, a housing allowance and a pension contribution. This full-time position will be based in Arusha, but will require regular travel to projects in Tanzania and potentially elsewhere. An initial contract of one years will be offered, subject to a completion of a successful probation period.
Candidates should apply by sending their CV and a covering letter using the Brighter Monday website by 23rd February 2018.
The covering letter will be used to judge the quality of your application and should answer the following questions:
1. What led you to apply for this position ?
2. What is the single most important technical ability that you would bring to this post ?
3. What is the single most important technical ability that you would need to develop to successfully work in this post ?
4. What is your single most important personal characteristic that would help you succeed in this post ?
Please indicate when you would be available to start.
Closing date for applications: 23rd February 2018
Only short-listed applicants will be notified. Please make sure that you meet the qualifications required above before applying.